Achievement Unlocked: Writing the Perfect Post-Interview Follow-Up Email


The hardest part of the job hunt is over: the interview. Whether you killed it or you totally flopped, you still have one more chance to sway the interviewer!

To put the icing on the cake and really impress them, send a thank you email to the person who interviewed you no more than 24 hours after your meeting. With this not-so-secret weapon, you’ll get their attention one last time before they make their final decision.

This email gives you an opportunity to express your excitement for the position, thank them for their time, reinforce your strengths as a potential employee, and clarify any concerns or questions the employer may have had during the interview. Basically, you have one final shot to show them how amazing you are!

Here are 6 things you should include in your follow-up email:

First things first: The subject.

Like most professionals, your hiring manager’s email is likely cluttered with tons of messages. Make your message stand out amongst the spam with a clear and concise subject line!

One good way to write the subject of your follow-up email is: “Thank you – [Job title you interviewed for]”. Right away, the interviewer will know exactly what the message is regarding. Plus, your email will look more professional and be easy for the employer to identify.

That’s not your only option for a follow-up email subject line. As long as the subject line states the point of your message, it will work!

Don’t know where to start? Say hi!

You now know the interviewer because you just met them in person! But even if you hit it off in the interview, now’s not the time to address them like you would your BFF. Use professional language for your interviewer and save your casual conversation for your friends.

Formally address the employer by writing “Dear [Mr. / Ms. / Mrs.]”, in proper letter format. This is a professional letter, so make sure you start off strong!

Thank you, thank you, thank you.

Start by thanking the employer for their time and consideration. You can include things like “It was a pleasure to meet you.” or “I’m grateful to have had the opportunity to discuss the position with you.” Flatter them! They’ll like it.

You can also reiterate your interest. Express how excited you are for the position you applied for and why.

Briefly remind them of your skills.

Highlight how your skills and experiences make you a great candidate for the position in one or two sentences. This is your last chance to sway their decision.

Forgot to mention that time you won that award for that thing? Don’t sweat it. You can include anything you forgot to say during the interview in your follow-up email.

Call me!

To wrap up the message, let the hiring manager know they can contact you if they have any additional questions.

A good way to include your information is by signing your email with your full name, phone number, and email. Who knows? The employer could be contacting you with good news! So let’s make it easy for them to find your information.

Once you have everything included in your follow-up letter, have a friend or family member review it to check for any grammar or spelling mistakes. Errors could lead the employer to think you are careless or don’t pay attention to detail. Overall, be sure to keep your message short and sweet – two paragraphs tops. It’s an email, not the Declaration of Independence!

Sending a thank you letter can set you apart from the other candidates and impress your interviewer. But the most important thing to remember is to stay positive and remain confident!

To start your job hunt, go to our Jobs Page to find open positions near you! New to HigherMe? Create your profile here.

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